Skip to main content


Where Ski & Adventure Begin
                
HomeEvents CalendarTexas Ski Council Bidfest Vendor Information & Registration

Events Calendar - Event View

This is the "Event Detail" view, showing all available information for this event. If the event has passed, click the "Event Report" icon to read a report and view photos that were uploaded.
Texas Ski Council Bidfest Vendor Information & Registration
calendar_add_on

About this event


Bidfest Transparent

        REGISTRATION

 

 

  

BRONZE * [1]                                 $250

For our industry partners unable to attend our 2025 BidFest that would like to show their ongoing support for the Texas Ski Council.  Included with the Bronze registration are:

  • Logo and advertising during BidFest and linked partnership on the TSC website.
  • Pre-BidFest Advertising to Club Delegates and Guests
  • Billboard Listing throughout 2024 BidFest in Registration Area

 

SILVER *                                    $400

Our SILVER registration provides one person access to the 2025 BidFest which includes, Friday’s Welcome Reception, and Saturday’s luncheon and evening dinner and dance event with Delegates and Members. Included with the Silver registration are:

  • Logo and advertising during Bidfest and linked partnership on the TSC website.
  • Pre-Bidfest Advertising to Club Delegates and Guests
  • Billboard Listing throughout 2025 BidFest in Registration Area
  • Additional vendor registration for your associates, $200.

 

GOLD *                                       $650

The GOLD registration includes all Silver level amenities and upgrades to include,


  • Gold listing on Texas Ski Council Partner Page for 2024 2025 Ski Season (August 1, 2025 - July 31, 2026.)
  • Gold  Billboard Listing in Meeting Room at BidFest.
  • One booth with table setup for Saturday’s travel show
  • Additional vendor registration for your associates, $200.

                                                                                                                     

PLATINUM*                                          $1000 or $650 + $650 in kind contribution

The PLATINUM  registration includes all the Gold level amenities and upgrades to include

  • Platinum Listing on first page of Texas Ski Council Website as Texas Ski Council Partner for 2024 - 2025 Season (August 1, 2025 - July 31, 2026.)
  • Space to place one 3’ x 5’ free standing banner (or substantially similar in size) in Meeting Room at BidFest. (If tour operator, you can use your banner or banner of partner Ski Resort.)
  • Listing as Platinum in TSC Publications
  • One booth with table setup for Saturday's travel show
  • Additional vendor registration for your associates, $200.

[1] International vendors wishing to participate by Zoom will be required to be a BRONZE.

 

 

If you have any questions or comments, please contact:


Brian Goebel, Bidfest Chair, Texas Ski Council

E-mail: bdgoebel@protonmail.com  or cell phone: (210) 884-3648

or

Garry Cook, VP of Communications, Texas Ski Council
Email vp-communications@texas-ski.org or Cell Phone 918-231-1597

*    All sponsorships must be committed and paid at least 15 days in advance for the pre-Bidfest Advertising and to be listed on a Billboard Sponsorship Lists.

HOTEL RESERVATIONS

 




San Antonio at Drury Inn North Stone Oak, San Antonio, Texas


Reserve your Hotel Room Here

  

  • Deluxe Room Accommodations
  • Free High-Speed Wireless Internet Access in all guest rooms, lobby areas, and meeting rooms.
  • Free Hot Breakfast
  • Free Evening Drinks and Snacks
  • Special rates start at $139 +  hotel tax.
  • Complimentary On-Site Parking available

Silent Auction
Throughout the Bidfest we will hold a silent auction with various items, wine and beer Baskets, hotel stays, ski passes and other items.  

We will accept Cash, Checks, or apps like Zelle or Venmo.

Stop by the tables and checkout the different items to bid on.

For more information or if you would like to donate an item to the silent auction contact

Texas Ski Council 2025 BidFest Agenda

August 1st – 3rd @ Drury Hotel – North Stone Oak

All events are located at the Drury Plaza Hotel San Antonio - North Stone Oak, unless indicated.
Address: 823 North Loop 1604 East, San Antonio, TX 78232

Thursday, July 31, 2025

5:30 PM – 7:00 PM | TSC Board, Delegates, Club Members & Vendor Meet-Up

  • Includes free evening snacks & drinks for Drury Hotel guests
  • Location: Drury Hotel lobby area
  • We will walk across the street to Embers Wood Fired Grille for dinner (optional)

Friday, August 1, 2025

11:00 AM – 6:00 PM | BidFest Registration for TSC Delegates, Club Members & Vendors

  • Drop off of any auction items at the Registration Table

1:00 PM – 3:00 PM | Top Golf Event – supports Texas Youth Foundation

  • Includes: Golf + appetizers + cash bar
  • Location: Top Golf: 5539 North Loop 1604 W, San Antonio, TX 78249

BidFest 2025 Welcome Reception: TSC Board, Delegates, Club Members & Vendors

  • 4:30 PM – 6:00 PM | Meet & Greet Welcome Reception
  • Includes: Heavy Appetizers, 1 drink ticket and a cash bar

6:15 PM – 6:30 PM | Delegates Kick-Off Meeting: TSC Board, Delegates & Club Members only

Vendor Presentations: Fall Expedition 2026

  • Vendors will be invited in the room for their allotted time slot

    6:33 PM – 6:48 PM | Greece & Istanbul | Sep 24 – Oct 10, 2026 | Overseas Adventure Travel

    6:51 PM – 7:06 PM | Iceland | Oct 14–20, 2026 | Mayflower

    7:09 PM – 7:24 PM | Tanzania | Various Open Dates | Wild Reality Safari

    7:27 PM – 7:42 PM | Thailand, Laos, Cambodia & Vietnam | Sep 3–22, 2026 | Overseas Adventure Travel

    7:45 PM – 8:00 PM | Tuscany, Italy | Oct 26 – Nov 2, 2026 | Fuoritinerario

    End of Vendor Presentations

    8:03 PM – 8:30 PM | Delegates Discussion: TSC Board, Delegates & Club Members only

  • Trip Discussions
  • Closing Comments for the day

    Saturday, August 2, 2025

    7:00 AM – 10:00 AM | Drury Hotel Breakfast (Hotel Guests only)

    7:30 AM – 10:00 AM | BidFest Registration for TSC Delegates, Club Members & Vendors

    7:45 AM – 9:00 AM | TSC Delegates Business Meeting for TSC Board, Delegates & Club Members

  • Opening Remarks
  • Current Trip Updates (5 min each)
  • Other agenda items

    Vendor Presentations: Summer Expedition 2026

  • Vendors will be invited in the room for their allotted time slot

    9:05 AM – 9:20 AM | Alaska Cruise – Princess | Aug 23–30, 2026 | skigroup.net

    9:23 AM – 9:38 AM | American Heritage: DC, Williamsburg, WV | Jun 6 – Aug 31, 2026 | Collette

    9:41 AM – 9:56 AM | Islands of New England | Jun 1 – Aug 31, 2026 | Collette

    9:59 AM – 10:14 AM | Quebec City to Boston – Princess Cruise | Sep 13–23, 2026 | skigroup.net

    Vendor Presentations: Traditional 2027

  • Vendors will be invited in the room for their allotted time slot

    10:17 AM – 10:32 AM | Beaver Creek, CO | Jan 9–16, 2027 | Sports America

    10:35 AM – 10:50 AM | Lake Tahoe, CA | Jan 9–16, 2027 | skigroup.net

    10:53 AM – 11:08 AM | Park City, UT | Jan 9–16, 2027 | skigroup.net

    11:11 AM – 11:26 AM | Schweitzer, ID | Jan 9–16, 2027 | Sports America

    11:29 AM – 11:44 AM | Sun Valley, ID | Jan 9–16, 2027 | skigroup.net

    End of Vendor Presentations:

    11:47 AM – 12:02 PM | TSC Delegates Discussion: TSC Board, Delegates & Club Members only

    BidFest Lunch with TSC Board, Delegates, Club Members & Vendors

  • 12:05 PM – 1:05 PM | Box Lunch from Schlotzskys
  • Includes: soft drinks options and bottled water

    Vendor Presentations: Final Showdown 2027

  • Vendors will be invited in the room for their allotted time slot

    1:10 PM – 1:25 PM | Jackson Hole, WY | Feb 27 – Mar 7, 2027 | ski.com

    1:28 PM – 1:43 PM | Mt. Bachelor, OR | Feb 27 – Mar 6 or Mar 6–13, 2027 | Sports America

    1:46 PM – 2:01 PM | Sun Peaks Resort, BC, Canada | Feb 27 – Mar 6, 2027 | ski.com

    2:04 PM – 2:19 PM | Telluride, CO | Mar 6–13, 2027 | Sports America

    2:22 PM – 2:37 PM | Whistler, BC, Canada | Feb 27 – Mar 6, 2027 | ski.com

    End of Vendor Presentations:

    2:40 PM – 2:55 PM | TSC Delegates Discussion: TSC Board, Delegates & Club Members only

    1:30 PM – 3:30 PM | Travel Show Setup (for Vendors Only)

    3:00 PM – 4:00 PM | TSC Club Caucus (Each club will meet in different locations chosen by their clubs)

    Ski & Travel Show for BidFest 2025: TSC Board, Delegates, Club Members & Vendors

  • 4:00 PM – 6:00 PM | Ski & Travel Show 
  • Includes: Cash Bar

BidFest 2025 Dinner & Dancing – A Margaritaville Night (dress up in your best Parrothead wear)

  • 6:15 PM – 7:00 PM | Cocktails & Buffet Dinner
  • 7:00 PM – 10:00 PM | Live Music & Dancing – Bobby Joe Harlow Band
  • 9:30 PM | TSC BidFest Auction Ends

Sunday, August 3, 2025

7:00 AM – 10:00 AM | Drury Hotel Breakfast (Hotel Guests only)

8:00 AM – 8:15 AM | Final Day Kick-off: TSC Board, Delegates & Club Members

8:15 AM – 9:15 AM | Discussion on Trip Selection: TSC Board, Delegates & Club Members

9:15 AM – 9:45 AM | Break – Hotel Check-out

9:45 AM – 11:00 AM | Discussion of Trip Selection & Projected Numbers: TSC Board, Delegates & Club Members

Announcement of TSC 2026 & 2027 Trips: TSC Board, Delegates, Club Members & Vendors

  • 11:00 AM – 11:15 AM | Announce Final Decisions for all TSC Trips
  • 11:30 AM | BidFest 2025 – Meeting Adjourns – Goodbye until next year! 
Times are subject to change based on #vendors presentations











Date

Friday, August 1, 2025, to Sunday, August 3, 2025

Location

Drury Plaza Hotel San Antonio North Stone Oak
Drury Plaza Hotel San Antonio North Stone Oak
823 North Loop 1604 East
San Antonio, TX  78232
USA
1 713-688-0100
Register Now

Event Contact(s)

Brian Goebel
Bidfest Chair

Garry Cook
Web Registrations
918-231-1597 (p)


Andrea Yowman
VP Marketing

Category

Bidfest

Registration Info

Registration is required
Payment In Full In Advance Only

Number of People Who Will Attend

Have you previously registered for an event or are you on our mailing list? Click here to search
Bronze Sponsor Registration
Silver Sponsor Registration
Gold Sponsor Registration
Platinum Sponsor Registration
Sponsor a TopGolf Bay
TopGolf
Register Now
Activities/Items (Click the down-arrow to view details)
Bronze Sponsor Registration
Silver Sponsor Registration
Gold Sponsor Registration
Platinum Sponsor Registration
Platinum In Kind Contribution
Additional Sponsor Registration
Top Golf
Sponsor a Top Golf Bay